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Constitution of the Solent Iranian Society

1. Name

The name of the organisation shall be The Solent Iranian Society

2. Aims

The aim of the organisation shall be the provide opportunities for people to lea n about the culture of Iran.

3. Powers

To further these aims the committee shall have power to:

a) Obtain, collect and receive money or funds by way of contributions, donations, grants and any other lawful method towards the aims of the organisation

b) Liaise with public authorities, voluntary organisations and the residents in south Hampshire, Southampton, Portsmouth and surrounding areas in a common effort to carry out the aims of the organisation

c) Do all such lawful things as will further the aims of the organisation including

Operate bank accounts provided each cheque is signed by 2 of the committee

Organise open events and meetings

Promote cultural exchange

d) The organisation is specifically not for the promotion of any political, religious or campaigning purpose

4. Membership

Voting membership shall be open to anyone interested in furthering the aims of the organisation. The committee shall have the power to approve or reject applications for membership or to terminate the membership of any member provided that the member shall have the right to be heard by the committee before a final decision is made.

5. Management

A committee elected annually at the Annual General Meeting shall manage the Group. The AGM will elect b between 5 and 8 voting members. The committee will elect its chair and honorary officers as it requires. The committee may co-opt up to a further three voting members who shall resign at the next Annual General Meeting.
At least one third of the committee will resign each year with the intention that each committee member will resign after 3 years. Committee members may be re-elected.
The committee shall meet at least two times each year with at least one meeting being face to face. Meeting held remotely be  e-conferencing will be valid. At least seven days notice will be given for committee meetings.
A quorum of 3 of the committee being present shall enable the business of the group to be carried out.
A proper record of all transactions and meetings shall be kept.

6. General Meetings

An Annual General Meeting shall be held within 15 months of the date of the adoption of this constitution and each year thereafter. Notices of the AGM shall be published three weeks beforehand and a report on the Group’s financial position for the previous year will be made available at the same time.
Proposals to change the constitution must be given in writing to the secretary at least 28 days before the AGM and approved by a two thirds majority of those present and voting.
A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place, date, time and reason shall be sent to all members three weeks beforehand.
One third of membership or four members being present, whichever is the greater, shall enable a General Meeting to take place.
Changes to the constitution may take place only at general meetings when proposed changes have been notified with the notice of the meeting.

7. Dissolution

The group may be dissolved by a resolution passed by a simple two thirds majority of those present and voting at a Special General Meeting. If confirmed, the committee shall distribute any assets remaining after the payment of all bills to other charitable group(s) or organisation(s) having aims similar to the organisation or some other charitable purpose(S) as the Group may decide.